3 easy ways to be more efficient

efficiency desk

When we do quality and efficiency reviews, often for Medical Information, common themes emerge.  These are my top three questions that can really make a difference.

Question 1:  When to stop?

If you’re working on a report or checking a piece of promotional material, don’t keep tweaking, adjusting and suggesting … forever.

  • Assess the work initially, set yourself a time limit, stay focused and stick to that time allocation.
  • And be clear about what you are and are not expected to do so you don’t create extra work.  So if you check colleagues’ letters,  don’t get carried away re-writing just because you don’t like their style – it lengthens the process unnecessarily and wastes time for everyone.

Question 2: Am I the best person to do this task?

Are all the tasks you do appropriate for your level?  I’ve seen countless managerial hours wasted arranging meetings or photocopying documents – not an ideal use of their time or expertise.

  • Match the task to the right level of person.  Delegate tasks up and down as needed.
  • And delegating shouldn’t mean guilt – it often means job enrichment and development for others.

Question 3:  Why?

And probably the biggest question to constantly ask – why?  Why a certain way, why a particular process, why our department?

  • Check there is a clear business need or value in everything you do.
  • And if the answer is “we’ve always done it”, that’s not a good reason!  Challenge the status quo.

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